Qlik monitors

Qlik monitors are pre-configured monitors to help you quickly begin monitoring common and critical aspects of your Qlik environment. For more information, see the Monitors documentation.

This list contains all out of the box Datalogz Qlik monitors. Customisations can be made by cloning an existing monitor or on request.

Orphaned Data Connections (Created by Inactive Users)

BI Pillar	Governance
Alert Type	Asset-Based
Description	This monitor alerts when a Qlik Sense data connection is created by a user who is marked as inactive or has a null owner ID. Its purpose is to prevent the accumulation of unmanaged or forgotten data connections that can consume resources and pose governance risks.
Potential Impact	Increased security risks, cluttered workspaces, and unoptimized system performance due to unmanaged assets.
Recommendation	We recommend the following actions to improve the health of your BI system: Review orphaned data connections to verify their importance. Determine if they should be reassigned to an active user, archived for historical purposes, or deleted. Reassign ownership to an appropriate, active team member or service account.

Orphaned Apps (Created by Inactive Users)

BI Pillar	Governance
Alert Type	Asset-Based
Description	This monitor alerts when a Qlik Sense app is created by a user who is marked as inactive or has a null owner ID. Its purpose is to ensure all apps have clear, active ownership, which is crucial for content management, data governance, and user support.
Potential Impact	Stale or inaccurate reports, a lack of support for app users, and an overall decline in data governance.
Recommendation	We recommend the following actions to improve the health of your BI system: Review orphaned apps to determine if they are still in use. Reassign ownership to an active team member. Consider archiving or deleting the app if it is no longer needed.

User Is New Root Admin

BI Pillar	Security
Alert Type	Event-Based
Description	This monitor alerts when a Qlik Sense user has recently been assigned the RootAdmin role. Its purpose is to highlight potential elevation of privileges that may require immediate review to maintain security.
Potential Impact	Unauthorized system changes, data breaches, and non-compliance with security policies.
Recommendation	We recommend the following actions to improve the health of your BI system: Review the site role changes and verify if the user should retain RootAdmin privileges. Restrict admin access to only essential personnel.

User Roles Have Changed

BI Pillar	Security
Alert Type	Event-Based
Description	This monitor alerts when a Qlik Sense user’s roles have changed recently, indicating a shift in access permissions that should be reviewed for compliance or security purposes.
Potential Impact	Unauthorized access to sensitive data, unintended data exposure, and security policy non-compliance.
Recommendation	We recommend the following actions to improve the health of your BI system: Review the site role changes and verify if they align with security policies. Investigate any changes that are unauthorized or unexpected. Implement a role change approval process to add an extra layer of security and oversight. Document all role changes and the reasons behind them for future reference and accountability. Provide training for users with elevated privileges to ensure they understand their responsibilities and the security implications of their access.

Unusual Security Access Attempts

BI Pillar	Security
Alert Type	Event-Based
Description	This monitor alerts when users have multiple failed login attempts in the past 30 days. Its purpose is to identify and flag potential unauthorized access attempts, helping to protect your data from breaches.
Potential Impact	Unauthorized access to the system, data breaches, and compromised user accounts.
Recommendation	We recommend the following actions to improve the health of your BI system: Investigate users with multiple failed authentication attempts. If necessary, enforce password changes or block suspicious accounts.

Stale Qlik Sense Data Connections

BI Pillar	Governance
Alert Type	Asset-Based?
Description	This monitor alerts when a Qlik Sense data connection has not been updated in the last 30 days. Its purpose is to ensure data connections remain relevant and actively managed, preventing the accumulation of outdated connection settings.
Potential Impact	Outdated data, potential data quality issues, increased complexity in data lineage, and inefficient resource utilization.
Recommendation	We recommend the following actions to improve the health of your BI system: Review the data connection with the owner to determine if it is still in use. If not, consider archiving or deleting it to optimize resources.

Stale Qlik Sense Apps

BI Pillar	Governance
Alert Type	Asset-Based?
Description	This monitor alerts when a Qlik Sense app has not been updated for over 30 days. Its purpose is to ensure that all Qlik Sense apps remain current and relevant to user needs, preventing the use of outdated content.
Potential Impact	Consumption of outdated information, user confusion, and reduced confidence in reporting.
Recommendation	We recommend the following actions to improve the health of your BI system: Review the app with the owner to determine if it is still in use. If not, consider archiving or deleting it to optimize resources.

Long-Running Tasks

BI Pillar	Performance
Alert Type	Event-Based?
Description	This monitor alerts when a Qlik Sense task takes more than 1 hour to complete. Its purpose is to ensure timely data availability and optimize system performance by flagging tasks that are exceeding expected runtimes.
Potential Impact	Delayed data availability, outdated reports, increased load on system resources, and potential refresh failures due to timeouts.
Recommendation	We recommend the following actions to improve the health of your BI system: Review the execution logs of long-running tasks. Optimize queries or processes that are causing the delays.

NPrinting Task Execution Failed

BI Pillar	Performance
Alert Type	Event-Based?
Description	This monitor alerts when an NPrinting task has failed in its last execution. Its purpose is to ensure the timely and successful delivery of NPrinting reports and documents, which are crucial for business operations.
Potential Impact	Failure to distribute critical reports, outdated information reaching stakeholders, and potential operational disruptions.
Recommendation	We recommend the following actions to improve the health of your BI system: Check the NPrinting task execution logs to diagnose and resolve failures.

Task Duration Time Increasing

BI Pillar	Performance
Alert Type	Event-Based?
Description	This monitor alerts when a task's execution duration has increased by at least 30% over the past 5 executions compared to the previous 5 executions. Its purpose is to proactively identify performance bottlenecks or underlying issues before they lead to task failures or significant delays.
Potential Impact	Degradation of system performance, delayed data availability, and potential for task failures if duration increases further.
Recommendation	We recommend the following actions to improve the health of your BI system: Review the task execution logs to identify performance bottlenecks or potential issues causing increased execution time.

Task Execution Failures

BI Pillar	Governance
Alert Type	Event-Based?
Description	This monitor alerts when a Qlik Sense task fails to complete successfully or ends with a warning. Its purpose is to ensure continuous data freshness and reliability by flagging tasks that have failed or completed with warnings.
Potential Impact	Outdated data in reports, inaccurate business insights, and reduced user trust in the data.
Recommendation	We recommend the following actions to improve the health of your BI system: Investigate failed tasks and check execution logs to determine the root cause.

App Failed Reload

BI Pillar	Governance
Alert Type	Event-Based?
Description	This monitor alerts when a Qlik Sense app has experienced a failed reload. Its purpose is to ensure that all Qlik apps have up-to-date data, preventing the use of stale information that could lead to misinformed decisions.
Potential Impact	Stale data in reports, inaccurate insights, and disruption to business operations reliant on fresh data.
Recommendation	We recommend the following actions to improve the health of your BI system: Check the app task execution logs to diagnose and resolve failures.

Unused or Dormant Tasks

BI Pillar	Cost
Alert Type	Asset-Based
Description	This monitor alerts when Qlik Sense tasks have not been executed in the past 90 days. Its purpose is to optimize system performance and licensing costs by identifying and managing tasks that are no longer needed.
Potential Impact	Inefficient resource allocation and cluttered system management with unnecessary tasks.
Recommendation	We recommend the following actions to improve the health of your BI system: Review unused tasks with stakeholders to determine if they should be reactivated or removed to optimize system performance.