# BI 360 Insights BI 360 Insights covers the most important insights per different layer in the BI tool. There is an overview, insights into the [organizational](#organizational-tab) layer (workspaces, projects, folders, etc.), the [reporting](#id-10.-reporting-tab) layer (reports, dashboards, apps, worksheets, workbooks, etc.) and the [data](#id-11.-data-tab) layer (semantic models, datasets, data sources, data flows, etc.). Starting in [2.11](/guides/release-notes/2.11.md), BI 360 Insights also includes **department-level breakdowns** for organizations that have connected Entra ID. Department insights answer the question: *"Which teams are driving usage, owning content, and consuming licenses, and which are not?"* Where Entra ID is connected, every relevant insight can be sliced by department. ## Overview Tab The Overview tab is the primary health dashboard. It provides a fast cross-tool snapshot via KPI cards and the BI Health chart. ### KPI Summary Cards Four cards summarize the state of your BI environment, each broken down by BI tool: * **Data:** Total data assets (semantic models, data sources, data connections, dataflows) * **Reporting:** Total reporting assets (reports, dashboards, workbooks, apps) * **Organizational:** Total organizational units (workspaces, projects, streams) * **User:** Total users registered across connected tools ### BI Health Chart A Sankey flow chart maps the relationship between asset categories (Reporting, Data, Organizational, User), their health status (**Healthy** / **Unhealthy**), and the BI tool they belong to. Use this chart to quickly identify which platforms or asset categories have the highest proportion of unhealthy assets.
## Organizational Tab The Organizational tab tracks the health of your BI workspace hierarchy and user engagement within it. **Organizational units by tool:** * Workspaces (Power BI) * Projects (Tableau) * Streams (Qlik) * Workbooks / Folders (Sigma) ### KPI Cards * **Active Folders:** Folders with recent activity as a share of all folders * **Inactive Folders:** Folders with no recent activity, candidates for cleanup * **Active Users:** Users who accessed BI content recently out of total users * **Inactive Users:** Users with no recent BI activity, potential unused licenses ### Analysis Section The left panel shows summary metrics. The **Activity Trends** chart plots folder activity over the last 30 days by tool. Key metrics: * **Activity Trends:** % change in organizational activity vs. last 30 days * **Total Top Level Folders:** Count of root-level workspace containers * **Folder Growth Rate:** Net change in folder count vs. last 30 days * **Folder Content Growth Rate:** Net change in content within folders vs. last 30 days * **Adoption Rate:** the share of your licensed user population that is actively using BI. It answers: *"Of the people we are paying for, how many are actually getting value?"* * **User Engagement Score:** A score that moves beyond "did they log in?" to "how deeply are they engaging?". It distinguishes power users from passive consumers. > 💡 High inactive user counts are a strong signal for license optimization. Cross-reference with your BI tool's license data to identify recovery opportunities. ### Department Insights These insights provide **department-level breakdowns** for organizations that have connected Entra ID. Key metrics: * **Department User Breakdown**: A sortable table showing user counts and activity by department * **License Utilization by Department**: A sortable table showing how licenses are allocated and consumed per department, color-coded by utilization band (red < 30%, amber 30–70%, green > 70%) ## Reporting Tab The Reporting tab focuses on the health and engagement of reports, dashboards, and other content assets. ### KPI Cards * **Active Assets:** Reporting assets with recent viewer activity out of all assets * **Active Reports:** Reports accessed recently out of total reports * **Active Dashboards:** Dashboards accessed recently out of total dashboards * **Unique Report Viewers:** Distinct users who viewed any report during the period ### Analysis Section The left panel shows summary metrics. The **Viewer Trends** chart plots unique daily viewers over time by tool. Key metrics: * **Viewer Trends:** % change in unique viewers vs. last 30 days * **Total Reports:** Total count of all reports across connected tools * **Reports Growth Rate:** Net change in report count vs. last 30 days > 💡 A low Active Assets percentage alongside a high Total Reports count is a strong indicator of report sprawl. Use **Global Inventory** to investigate and identify stale content. ### Department Insights These insights provide **department-level breakdowns** for organizations that have connected Entra ID. Key metrics: * Department Dashboard Ownership: Surfaces which departments own which dashboards and reports, and whether those assets are actively used. Replaces the global "X / Y active" view with department-attributed totals so cleanup work can be routed to the right team. ## Data Tab The Data tab provides visibility into the health and reliability of your underlying data layer — semantic models, data connections, dataflows, and scheduled refreshes. ### KPI Cards * **Successful Refreshes:** Refreshes that completed without error as a share of all refreshes * **Failed Refreshes:** Refreshes that failed and need investigation to prevent stale reports * **Active Data Assets:** Data assets in active use out of all registered data assets * **New Data Assets:** Data assets added recently as a share of all assets ### Analysis Section The left panel shows summary metrics. The **Viewer Trends** chart plots data asset usage over time. Key metrics: * **Viewer Trends:** % change in data asset interactions vs. last 30 days * **Total Refreshes:** Total scheduled and ad hoc refreshes in the period * **Scheduled Refreshes:** Refreshes running on an automated schedule * **Data Assets Growth Rate:** Net change in data asset count vs. last 30 days > 💡 Failed refresh rates directly impact report reliability. If **Failed Refreshes** is above 0%, investigate the affected assets in **Global Inventory** before escalating to your BI tool administrator. --- # Agent Instructions: Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter: ``` GET https://docs.datalogz.io/guides/bi-360/bi-360-insights.md?ask= ``` The question should be specific, self-contained, and written in natural language. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.